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When it comes down to remote board meetings the participants are less compelled to be attentive than when they are in person. It’s much easier to give in to the urge to check email, grab an ice cream or snack, or pick up the phone. The good thing is that you can overcome a lot of these obstacles by executing your meetings efficiently. These best practices will help you keep your virtual meetings on track safe and productive.

Use a reliable online portal that has board management software, which includes an agenda builder and video integration as well as other useful tools such as document centers and task managers. These tools allow you to conduct meetings without having to leave the portal and ensure that everyone has the ability to access them regardless of location, time zone or device. It is also a good idea to designate a moderator for your meeting, since they will be able to oversee all of these systems and ensure that everything is running correctly.

Make sure you send out reminders of meetings at least 24 hours before the meeting. This will cut down on the number of attendees who don’t show up and ensure that attendees have all the information they require to be able to participate. Also, make use of an agenda template that provides specific information about the call so that participants don’t get lost in the conversation.

If a member is unable to attend a board meeting remotely they must provide the board with a written statement detailing their reasons and any reasonable accommodations they require. The board will then decide if the reason is valid. The board must be fair and constant throughout the process, which may be complicated.


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