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The proper virtual data room workflow is crucial for businesses that are involved in M&A due-diligence or other data sharing. It can make the difference between an efficient and smooth process and one which is frustrating and compromises the overall success of the deal.

A VDR that offers a variety of document sharing features can help businesses improve efficiency and speed up tasks even when dealing with data rooms that contain thousands of documents. For example, folder templates can help speed up the due diligence process and allow users to arrange files based on pre-defined criteria like company or subject matter. The enhanced drag and drop upload capabilities also reduce the time needed to get files into the platform.

Another feature that can save time is the ability to mark folders or files as favorites and filter to only show those items. This feature can save time and reduces the need to review documents by removing the need to go through all of a virtual data room’s contents, looking for specific files or information. VDRs that have infinite scrolling let users scroll through documents quickly in order to familiarize themselves with the contents and accelerate document review.

Virtual data rooms offer a range of security features that help protect sensitive information. This includes two-factor authentication along with a password security system, and a “fence view function”. Fence view limits access to the virtual data room to the IP address and time of the user, which prevents them from being able take photographs or screenshots of sensitive data on screen.


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